Recorder

Frequently Asked Questions

1. Where do I obtain a form for recording purposes?

2. What are the fees for recording?

3. How do I remove a name to my property?

4. How do I add a name to my property?

5. How do I know what liens are on a property?

6. Can you tell me the selling price for a piece of property?

7. How do I do a title search?

8. Can you tell me who the owner of a property is by parcel number?

9. How do I obtain a copy of my deed?

10. How can I find out about a house for sale (foreclosure) ?

11. How do I remove a decedent's name from my deed?

12. What is an Affidavit of Real Property Value?

13. How do I change the ownership of a piece of property?

14. How do I record my business name?

15. How do I remove an erroneous lien from my property?

16. What happens to my document when it is presented for recording?

17. How do I get a copy of a birth or death certificate?

18. How do I get a copy of a marriage license/divorce decree?

19. How do I obtain a passport

If your question has not been answered, please contact our office at (928)402-8740.

 

 

 

 


 

1. Where do I obtain a form for recording purposes?

Begin your search by calling an office supply or stationary store. However, there are also websites that offer forms online for a fee. Such as: http://www.uslegalforms.com, http://www.legalzoom.com or http://www.deeds.com/   Note – We are unable to assist with the preparation of your document or provide forms. *The information above is for informational purposes only. If you need legal advice, please consult an attorney or paralegal.

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 2. What are the fees for recording?

Refer to the Fees Schedule or you may call 928-402-8740.

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 3. How do I remove a name to my property?

We are unable to assist you with this because it goes beyond the scope of our authority. Your question may be answered by contacting an attorney or paralegal.

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 4. How do I add a name to my property?

We are unable to assist you with this because it goes beyond the scope of our authority. Your question may be answered by contacting an attorney or paralegal.

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 5. How do I know what liens are on a property?

You can research your property by owner name via our main search page or contact a title company to have a title search performed for you. The title company will charge you a fee to perform a title search. Note: Researching information on the Recorder’s website does not guarantee that your property is free and clear from any liens.

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 6. Can you tell me the selling price for a piece of property?

You can research our records by owner name or by recording number. You will then need to determine if an affidavit of value has been recorded. The affidavit of value should contain the sales price information. Another option, you can contact the Gila County Assessor’s office.

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 7. How do I do a title search?

All records in our office can be located by searching our name index. A title company may also perform one for you for a fee. However, if you are doing a title search to guarantee that your property is free and clear from any liens, you must obtain title insurance from a title company. Performing a title search on the Gila County website is "not" a guarantee that property is free and clear from any liens.

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 8. Can you tell me who the owner of a property is by parcel number?

No, you will need to contact the Assessor's Office at 928-402-8714.

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 9. How do I obtain a copy of my deed?

You can purchase an official copy or certified copy by calling 928-402-8740. Copies are $1.00 per page. If you want a certified copy, it will be an additional $3.00. If mailing your request, please enclose a self addressed stamped envelope or add an additional $1.00 for mailing purposes.

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 10. How can I find out about a house for sale (foreclosure)?

You can research our records by owner name or if you are looking for all property in Gila County in foreclosure, simply change the document code field to Notice of Trustee Sale and be date specific or not and click search.

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 11. How do I remove a decedent's name from my deed?

We are unable to assist you with this because it goes beyond the scope of our authority. Your question may be answered by contacting an attorney or paralegal.

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 12. What is an Affidavit of Real Property Value?

All property sales transactions require a completed affidavit of value or an exemption number, which means that the property transaction is exempt from completing an affidavit of value. For more information you may call the Arizona Department of Revenue at 602-716-6843.

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 13. How do I change the ownership of a piece of property?

We are unable to assist you with this because it goes beyond the scope of our authority. Your question may be answered by contacting an attorney or paralegal.

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 14. How do I record my business name?

Your questions may be answered in ARS 44-1236 or ARS 29-101 through 29-366 and/or by consulting an attorney or paralegal.

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 15. How do I remove an erroneous lien from my property?

Your questions may be answered by reading Arizona Revised Statute 33-420 and/or by consulting an attorney or paralegal. Here is the link to the statutes: http://www.azleg.gov/ArizonaRevisedStatutes.asp.

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16. What happens to my document when it is presented for recording?

  1. If the document meets the form requirements, and "is a document required to be recorded" and the proper fees have been paid, we will accept your document and assign it a unique recording number and make it a matter of permanent public record by imaging the document.
  2. We send an image of your document to a microfilm copy to be put on microfilm.
  3. Our data entry department will key the pertinent information to create an index so that you may locate this document in the future. This typically takes 10 to 15 working days.
  4. Your original document will be returned to the address typed on the document. This typically takes 2 to 3 weeks.
  5. If the original document is ever lost or misplaced, a certified copy may be obtained from our office.

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17. How do I get a copy of a birth or death certificate?

These records can be found with the Bureau of Health Statistics, Office of Vital Records at: http://www.azdhs.gov/vitalrcd/index.htm or call:

Arizona Department of Health Services: 150 North 18th Avenue Phoenix, Arizona 85007 General and Public Information: (602) 542-1000

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18. How do I get a copy of a marriage license/divorce decree?

These records can be found with the Clerk of the Superior Court.

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19. How do I obtain a passport?

Please contact the Clerk of the Superior Court.

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If your question has not been answered, please contact our office at (928)402-8740.